how can I make my file smaller and in a format so that it can be viewed by my clients.
Also consider getting a free download of CutePdf Writer here www.cutepdf.com. It creates a standard .pdf file, but a whole lot smaller than what PP does. I do a newsletter for my Rotary group that comes out at a whopping 6.21MB using Cutepdf. You don't even want to know how big it was using PPs built-in pdf writer.
In brief, to get the best quality with the smallest file size (always bound to be a trade off here), optimise each image when placing it in Page Plus, and don't downsample images any further on producing the PDF.
when I publish it as a pdf, it suddenly GROWS to 32 meg
Yup, PagePlus can sometimes do that for you!
If altering the various settings in PagePlus's PDF output options doesn't result is a sufficiently small file for your needs, try changing your document to remove "effects" from your images and graphics.
And if altering the PP settings or changing your document doesn't work well enough, then maybe one of the many "add-on" PDF programs would work.
Furzample, years ago, I got a PDF program called Nik Nak, now called JAWS PDF Creator http://www.jawspdf.com/pdf_creator/index.html by Global Graphics, for use with various programs that at the time didn't have PDF output capability. It installs on your computer as though it was a mechanical printer. To use the program, go to File > Print, then select the JAWS "printer" from the dropdown list of printers.
I use this program with PagePlus for those times when the PP PDF file is too large. JAWS PDF Creator can often (but not always) create a PDF file that is significantly smaller than PP's PDF file.
Jim B. :> )
If you just stand there and point your camera, you're only seeing what every other person sees. What are the odds that the very best angle is from 5-6 feet off the ground every time?
It's truly strange that you're having this problem, because I've always found PagePlus' PDF output to be quite good and small. Recently, I created a six by nine book of short stories, containing a full color cover, and some illustrations, which topped out at 264 pages. When I turn this into a PDF, it is 2.9 MB. If I take the cover out of the equation, the PDF file size goes down to 1.6.
I also recently scanned a small book of 64 pages with about eight photographs in it, reformatted it all in PagePlus, then output the file as a PDF. This file is 2 MB. The only thing I can figure is that it must be your settings. I have attached some pictures of my settings; I hope they help.
Thanks for your tip, actually, I am already using CutePdf and agree that it is a great piece of software. This is better than the PDF feature in PagePlus, but it is still 5-6 meg, which is a bit too big to send out to clients.
It is good know that this is a problem with PP, and not just my imagination.
Thanks very much. Quite a lot of my images are already optimised, but I will give it a go, in case I am missing out on a trick. Once I get a bit of time later, I will also have a look at the old thread, see if this helps.
Thanks for your advice.
It is good to know it is not just my imagination.
The "remove effects" seems like a good option worth checking, so I will let you know how it goes.
p.s. cool photo tip by the way!
Yes, I agree I did it very strange myself, although it now seems like I am not the only one. I have started altering the settings down to 150 dpi, but this had no effect.
Thanks for taking the time to send the pictures of your settings - I will have a close look and see if there is anything obvious, which I have missed.
If you are using fonts that your clients not sure to have installed on their PCs (e.g. most of the fonts installed with Serif products), then it is best to embed the fonts, otherwise formatting will go awry when they open the PDF file. To reduce PDF file size, use fewer fonts.
Thanks for all your help and advise over last couple of days. This is a big help.
In summary - in case it helps anyone in the future - the main two lessons are:
1) optimising images - this is fairly evident, although one thing I did not realise is that if I inserted my photo and then cropped within PagePlusX2, this did not actually cut or delete the excess part of the image, but kept it embedded in the file.
So , for example, in a group 2 meg photo of 10 people, if I inserted into PP, then used PP to crop the image so that ONLY ONE person is shown - so roughly speaking 1/10th of the photo -, the full photo is still embedded at 2 meg into the file.
By cropping in a separate editor (e.g. Paint Shop Pro or Photoshop), you reduce the file size.
2) When "Publishing as PDF", use the "Publish Profile" in the "General" Tab to reduce to Web Normal or Web Compact.
As earlier pointed out, you can fine tune this in the "Compression" Tab, but Web Normal and Web Compact are a good starting point.
I couldn't work out how to "remove effects" from the file, and this may lead to more reduction in the file size.
My colour swatch has turned grey in the PDF, but I am sure this just comes down to some finetuning.
So now things are a lot more manageable, thanks to the help of the guys in the community (see all above).
The only thing still on my mind is that I still do not understand why the PDF'ed file remains larger than then the PP original. To my untechnical mind, PDF's reduce the file size (as well as many other things), and this does not seem to be the case with PP files. I suppose some things are just not meant to be!
I still do not understand why the PDF'ed file remains larger than then the PP original.
I think this is down to the fact that PP is normally set to *link* rather than embed imported images above a nominal size (256K?). This means the image is not actually part of the PP file, but rather "called up" from its location on your hard drive when needed for display or printing. This keeps the PP file small as it's more of a "recipe" calling for ingredients (fonts, images, etc.) than a baked cake. If you send such a PP file to another computer that's also running PP, you'll need include all the linked files in addition to the PP file so that they will be available for "call up" on that computer as well.
When you create a PDF file on the other hand, you're creating a "baked cake" that has all the ingredients included -- all the fonts & images -- so that it can be safely transported for viewing and printing on any computer running a PDF reader.
This is why, even though the PDF creation process normally uses compression and therefore would likely create a smaller file than a PP source file that had all the images *embedded*, it still can be larger than a PP file that had the images stored separately and "linked." Does that help any?
Actually that does help...more than you know. It helps me understand the process better, and it also helps Marilyn get her cake after all. She was accusing me of trying to FAX a cake to her...to pay off a bet. Little did I know that I can just create a PagePlus PDF file and send that off to her.
Case closed. Debt paid. "Cake" delivered. You're a lifesaver, Bill.